Wedding venues are the most important decision to make. The venue is one of the biggest budget items for an event. When should you book it? Using this guide, you’ll learn why the timelines for booking wedding venues are so important and how you can get your dream venue booked.

The Importance of Timing

Choosing the right location for the wedding is not enough. You also need to book early and choose the right time to get married, the best planning experience, best venue, and grab the best deal. There are many venues in your locality which are booked in advance.

Booking Early Has Many Advantages:

A popular venue, especially one with great views, history, or a unique setting, will book up fast. When you book early, you know the venue will be available on your chosen date. Booking well in advance can save you money. Many venues offer discounts for early bookings. The earlier you book, the more you’ll be protected from price increases in the future. Booking early gives you peace of mind, so you can focus on choosing vendors, finalizing the guest list, and picking out decorations.

Booking Early: Things to Consider

How far in advance you should book your wedding venue depends on several factors. Let’s break it down:

When and where you’re getting married

If you’re getting married during peak wedding season (late spring to early fall), you may need to book 12-18 months in advance. 6-9 months is plenty during off-peak season (winter months or weekdays). It’s hard to get a hotel room on popular dates like Valentine’s Day, New Year’s Eve, or long weekends. When it comes to booking a specific date that’s special to you or a holiday, you should book at least 18 months in advance.

Types of venues

If you’re looking at a venue with limited availability, such as a historic landmark, vineyard, or luxury hotel, you may need to book as far as two years in advance. Many of these venues are popular due to their reputation, views, or uniqueness. Early booking is essential if you’re considering a destination wedding venue. Choosing a destination venue means not only securing the location but also giving your guests time to plan their travel. 12-18 months booking is recommended. You may find more availability at local and community venues such as a community hall, restaurant, or private garden. A booking of 6-9 months is recommended, but it is always good to inquire asap.

Planning timeline

If you are engaged for a short time (less than six months), the venue choice may have to be flexible. If you are engaged for a long time (12 months or more), you can book a venue well in advance, negotiate better, and save costs.

Venue Booking Process

Here is the process:

  • Step 1: Set your budget and wedding date
  • Step 2: Research your venues and narrow down to your top ones
  • Step 3: Ask questions.
  • Step 4: Read the contracts carefully.
  • Step 5: Confirm the date and book the venue.
  • Step 6: Keep in touch with the venue.

How to book a venue fast?

  • Start Early: As soon as you get engaged start looking asap, especially if your wedding is soon.
  • Be Flexible: You can change your wedding date or day of the week to get your top choice venue.
  • Use Your Power: When negotiating or booking an event you can use your relationship with the venue, whether you’re a regular or host other events there.
  • Wedding Planner: You should get a wedding planner. They have the experience and connections to help you find and book venues faster and cheaper.
  • Stay Organised: Keep an organised spreadsheet or notebook with notes on each venue, pros and cons, and costs.

Things to avoid when booking a venue

Not Considering the Guest List

Don’t underestimate the number of guests you’ll be inviting. Check the venue to accommodate your estimated headcount. A venue that’s too small or too big can ruin the atmosphere of your wedding and cause logistical nightmares.

Budget Blindness

Don’t get sucked into a venue outside your budget. Keep your budget in mind so you don’t go over.

Ignoring Venue Restrictions

Don’t get sucked into a venue outside your budget. Keep your budget in mind so you don’t go over.

Not having a backup plan

Weather can be unpredictable especially for outdoor venues. The venue should have an indoor alternative or tent for rain or extreme weather.

Conclusion

Booking a venue takes thought, research and timing. Follow these tips to get your dream venue for your big day by understanding the factors that affect your booking timeline. Start looking at venues early. Book the venue before others does. Check availability in advance.

FAQs About Book a Wedding Venue

1. Are wedding venues negotiable?

Yes, most venues are negotiable if you book early or during off-peak season. Ask if there are any discounts or package.

A “soft hold” is a provisional booking that allows you to hold a date without paying a deposit while you finalize other details. The venue can release the hold if another couple deposits to book.

Get a wedding planner before you book your venue. A planner who knows the venues can save you money.

Yes! The sooner the better but you can still find a good one on short notice if you plan ahead. You’ll just need to.